Learning Online High School: Grading, Attendance and Engagement Practices and Procedures

It is an expectation that Learning Online students regularly log into and actively engage in their Learning Online classes.  Students who are not actively engaged in their learning can expect the following:

-          Attendance and engagement communications,

-          Creation of academic contracts,

-          Coursework closing 

-          Course withdrawal

The following practices and procedures will be followed to support student course attendance and engagement.


Gradebook Practices and Grade Tracking

-          All Learning Online grades will be tracked and calculated using Moodle Gradebook. 

-          Auto-assessed work will be included in the student grade immediately following completion.  Teacher-assessed work will be assessed and updated within 3 school days of completion.

-          Work that is pass due, will be manually changed to a grade of 0. 

o   Students will still have an opportunity to complete and submit this work within 1 month of the due date. 

o   Work that is more than 1 month overdue, will no longer be available for students to complete. After a task is 1 month overdue, it will close and students will no longer be able to submit the task.  The progress bar will change colour to reflect this.  Blue means that a task will be closing in 5 days and black represents tasks that are closed.

o   If there is time remaining at the end of a course, students may be given the opportunity to submit overdue tasks.

-          Students will have access to course grades live in Moodle Gradebooks.

-          Students and parents/guardians will receive a weekly grade update emailed by Learning Online.

-          Students who are 25% or more behind in a course or have a grade less than 50% will be referred to the Learning Online SST.


Attendance Practices and Tracking

-          Attendance will be tracked based on course log in and communicated to student and parent/guardian using automated attendance emails.

-          Students will receive emails at the following thresholds.

o   Not logged into courses – daily until logged in.

o   7 days away, 10 days away, and 15+ days away.

-          After a student has been absent for 15+ days, they will be referred to the Learning Online SST. 


Learning Online SST

-          The Learning Online SST will consist of the Learning Online Principal, Guidance Counsellor, and course teacher.

-          Students will be brought to the Learning Online SST using progress report monitoring, attendance tracking, and teacher referral.


Chronic Engagement Concerns

-          Should engagement continue to be a concern, a student may be withdrawn from a Learning Online class.


Roles and Responsibilities


-          Log into course(s) on a regular basis.

-          Actively engage in course content by completing and submitting work


-          Support student course engagement and task completion


-          Assess student work within 3 days of submission.

-          Enter 0 for any overdue task.

-          Creating user overrides to manually close course tasks.

-          Refer disengaged students to Learning Online SST.


-          Use Learning Online reports to identify students of concern.

-          Work with students to offer support and put course plans in place.


-          Work with students who are chronically disengaged – determine when course withdrawal is necessary.